For dialysis centers in the Philippines
Secure Code’s Dialysis Center Management System keeps your patients, sessions, PhilHealth billing, sponsor guarantee letters, doctors’ fees and supplies in one place — so your billing staff stop re-typing the same figures every month.
Sample Dialysis Center
Statement of Account
SOA Ref. No.2026-0412
| Particulars | Actual charges | Discounts | PHIC benefits | Excess |
|---|---|---|---|---|
| Room and Board | 18,000.00 | 3,230.77 | 14,769.23 | 0.00 |
| Drugs and Medicines | 9,840.00 | 1,766.15 | 8,073.85 | 0.00 |
| Laboratory and Diagnostics | 4,260.00 | 764.62 | 3,495.38 | 0.00 |
| Medical Supplies | 26,400.00 | 4,738.46 | 21,661.54 | 0.00 |
| Total | 58,500.00 | 10,500.00 | 48,000.00 | 0.00 |
The problem
Most of a dialysis center’s back office is the same numbers, typed again.
Every session, for every patient, split between PhilHealth, discounts and what the patient owes — in a format that keeps changing.
CSF, Annex A and CF-2 filled in patient after patient, then signed one by one.
Each sponsor’s GL has its own amount and balance. Miss the moment it’s used up, and the clinic absorbs the cost.
Before anyone is paid, someone has to match PhilHealth’s payment list to each doctor’s patients.
The system does this work from what your staff already record: the sessions.
How it works
Like the lines on a dialysis machine: red carries the claim out to PhilHealth, blue brings the money back.
Enter the patient once: PhilHealth member or dependent PIN, contacts, attending physician. Each admission is numbered for you.
Log each treatment with its itemized charges. Your standard items load automatically.
The SOA is computed per session, with PhilHealth benefits and discounts allocated. Print the SOA, CSF, Annex A and CF-2, or a whole batch at once.
Enter each ACPN claim — gross and EVAT — and the system computes the net and links it to the physician.
Each doctor’s fee is computed from their claims, and the check voucher prints ready to sign.
Track each guarantee letter’s amount and balance, bill the sponsor, and record payments with withholding tax.
Then the next session starts the loop again.
Features
Beyond billing, the same system keeps your records, supplies and payments in order.
Clinical
PhilHealth
Receivables
Payables
Supplies
Admin
PhilHealth
PhilHealth keeps revising the SOA — and we keep up. Every format change since 2024 was rolled out as it came, and the older layouts stay, so a past claim reprints exactly as it was filed.
Hemodialysis codes are filled in for you: ICD-10 N18.5 · RVS 90935
PhilHealth is the Philippine Health Insurance Corporation. This is independent software; it is not made or endorsed by PhilHealth.
Inside the app
A Windows desktop app your billing clerk, nurses and admin share, each with their own login.
In daily use
These figures come from a dialysis center in the Davao region that runs its daily operations on the system — patients, sessions, PhilHealth claims and doctors’ fees.
Setup & hosting
Most centers run it in the cloud: we host and maintain the server, so your team can reach the system from home or anywhere with internet. If your connection is unreliable, the same system also runs entirely on your local network.
Recommended Cloud
On site
Prefer to keep everything in-house? The database runs on one PC or server, and every workstation connects over your local network — so billing keeps working even when the internet is down.
On the cloud, we manage backups and roll out updates for you. On your own network, you back up the whole database to a file in one step and update from inside the app.
Pricing
You get the complete system — all modules, nothing sold separately or unlocked later, and it isn’t priced by the size of your center.
FAQ
Something else? Ask us directly.
Not with the clinic-network setup: the system runs on your local network, so billing continues during outages. The cloud-database setup does need internet.
It includes the per-session SOA and the February 2026 summarized format, and keeps earlier formats for reprints. When PhilHealth changes the SOA or a form, we update the system to match — quoted to the scope of the change.
The SOA, CSF, Annex A and CF-2, with the hemodialysis codes (ICD-10 N18.5, RVS 90935) already filled in. SOAs and CSFs can print in batches.
Yes. Everyone gets their own login, and you choose what each person can view, add, edit, delete or print in each module — more than 150 separate permissions. Sensitive actions can also require a supervisor’s password.
We don’t hand-encode your records for you, but if you already keep them in a file or another system, we can help import them during setup — so you start with your real patients already loaded.
As many workstations in the clinic as you need, all sharing one database over your local network. We confirm licensing when we scope your setup.
It depends on how many workstations you have and how much existing data to move. We give you a clear timeline when we scope the work, and handle installation, setup and training for you.
Support by phone and Viber, plus software updates — including new PhilHealth form formats as they come out.
Yes — we’ll give you a live demo on sample data, walking through admission, sessions, an SOA and the PhilHealth forms, so you can judge it against your own workflow before you decide.
Book a demo
In a short demo we’ll record sessions, compute an SOA, print the CSF and Annex A, and prepare a doctor’s fee voucher — so you can judge it against your own workflow.
Secure Code · Tagum City, Philippines
